Calendar

The Calendar view shows your records in a calendar. Drag a record to a different date to move it. You can show the records by day, week, 2 weeks, month, 6 weeks or year. This section gives all the operations for the Calendar view.

Calendar View Actions

1. Create a New Calendar View
2. Rename an Existing Calendar View
3. Duplicate a Calendar View
4. Remove a Calendar View
5. Share a Calendar View
6. Lock Calendar View for Edits

Timescales

The Calendar view has 8 timescales. Select a timescale from the timescale dropdown in the toolbar.

Day

The day view shows the records for one day. For records with DateTime fields, drag a record to a different timeslot in the day.

3 Days

The 3 days view shows the records for three days in one frame. This layout is between Day and Week. The view sorts the records by their scheduled time. To reschedule a record, drag it to a different day. For records with DateTime fields, you can also drag a record to a different timeslot.

Week

The week view shows the records for one week. Drag a record to a different day in the week. For records with DateTime fields, drag a record to a different timeslot in the day.

Each record card can show many fields at the same time. For DateTime cards, the hover tooltip shows the field names with their values. If a record has more non-empty visible fields than the card can show, a +N more line shows the number of hidden fields.

2 Weeks

The 2 weeks view shows the records for two weeks at the same time. Drag a record to a different day in the span.

Month

The month view shows the records for a full month. Drag a record to a different day in the month.

6 Weeks

The 6 weeks view shows the records for six weeks. Use it to plan for more than one month. Drag a record to a different day in the span.

Year

The year view gives an overview of the records for the full year. A blue badge on a date shows that the date has records. Click a date to see the records for that date.

Custom

The Custom timescale lets you set your own span instead of a fixed option.

1. Open the timescale dropdown.
2. Click Custom….
3. In the Timescale config, enter a count from 1 to 6.
4. Select the unit: Days or Weeks.
5. Click Set. The dropdown trigger shows your span, for example 2 Days or 3 Weeks.

The view keeps your custom span.

When the unit is Weeks, you can use the weekend display options (Show, Collapse, Hide weekends) given below. These options are the same as in the timescales of one week or longer.

Weekend Display

In the timescales of one week or longer (Week, 2 Weeks, Month, 6 Weeks), the view-mode dropdown has three options for weekends:

When you select Collapse weekends, the Saturday and Sunday columns are narrow but stay visible:

Record Height

Use the Record Height control in the toolbar to set the vertical space of the records. This control is the same as the Record Height control in Grid view.

The control is always available in the 2 Weeks, Month, and 6 Weeks timescales. In the 3 Days and Week timescales, the control shows only when the start field is a Date field.

Event Themes

Use the Event theme picker to set how the calendar draws event chips. The picker is the palette icon in the calendar toolbar. Select one of five styles. The view keeps your selection.

Bordered (default): Outlined chip with a color bar.

Dot: Color dot with plain text.

Solid: Filled block in the event color.

Minimal: Color bar with no border or fill.

Pill: Time shown as a color pill.

Event colors come from the record coloring feature. Events without a row color are neutral gray.

Calendar View Operations

Customize Record Label

You can change the record label on the calendar. Click the Fields menu in the toolbar. In the dropdown:

• Use the toggle to show or hide a field on the calendar.
• Use reorder to change the order of the fields on the calendar.
• Use the format menu options to change how a field shows on the calendar. The formats are Bold, Italicize and Underline.

Add New Records

To add a new record to the calendar:

1. Click the + icon at the bottom right of the calendar. Or, double-click white space in the calendar.
2. In the form, fill in the details.
3. Click Save.

Expand Record Details

To see the details of a record, click the record. The record expands and shows all its details.

Edit Record Details

To move a record to a different date or time, drag it. To edit other details of a record:

1. Click the record. The record expands.
2. Make the necessary changes.
3. Click Save.

Delete Record

To delete a record:

1. Click the record. The record expands.
2. In the record context menu, click Delete.
3. In the confirmation dialog, click Delete.

Configuring Date Range

In NocoDB, the calendar view can show a date range. To set the range, select a start date field and an end date field. When you set up the calendar view, click + End Date. Then select the date field to use as the end date. The calendar view then shows each record as a range block from the start date to the end date.

You can also set the date range when you create the view. Click + Add Field. Then select the date field to use as the end date.

When the date range is on, drag a record to change its start and end dates. Resize a record to change its duration.

Other toolbar operations

1. Apply Filters to Display Specific Records on the Calendar
2. Sort Records on the Calendar by One or More Criteria
3. Perform Quick Searches for Specific Data Within Fields
4. Export Data to CSV, JSON, Excel, or iCalendar (.ics) Format