Base Collaboration

Invite Members to Base

Open the base and go to Base Settings → Invite → Members.
Click Add Members.
Click the field under Invite specific people.
Type one or more email addresses. Separate them with commas or spaces.
Below They join as, select a role. All people in this invite get this role. The default role is Editor.
Click Invite to Base.

You can only assign roles that are at most equal to your own role on the base.

The Base Members pane under Base Settings The Add Member to Base dialog Entering an address and choosing the role they join as

To invite people with a link and not one address at a time, use Invite via private link in the same dialog:

Select a role.
Click Create an invite link. Anyone who opens the link can use it to join this base.

A link gives access to this base only. To limit a link to an email domain, manage several links, or delete a link, see invite links.

Workspace members get their workspace role in the base, unless they have a base role. You can also invite users to a base only, without access to the full workspace. This is ideal for external partners or temporary contributors.

Invite Teams to Base ☁

Open the base and go to Base Settings → Invite → Members.
Click Add Teams.
From the dropdown, select one or more teams.
Select a role: Editor, Commenter, Viewer, or No Access.
Click Add Teams.

Teams cannot be assigned the Owner role at the base level. When a team is invited, all its members inherit the assigned base-level role unless overridden by an individual role.

Picking a team in the Add Teams to Base dialog The Add Teams dialog ready to confirm

To learn more about creating and managing teams, refer to the Teams documentation.

List Base Members and Teams

The Members page shows all users and teams that have access to the base, with their role and the date they joined. If a role comes from the workspace, it has the label Role inherited from workspace.

The Base Members list showing members and a team

Modify Roles for Members or Teams

Click the role dropdown next to the member or team.
Select a new role: Owner, Creator, Editor, Commenter, Viewer, App User, No Access, or Inherit. Each role shows a one-line description. The change applies immediately.

Changing a member's base role

You can only assign roles that are at most equal to your own role on the base.

Role Precedence

NocoDB uses these rules when a user gets roles from teams and from individual access:

The user has	The role that applies
An individual role and a team role	The individual role
A workspace role and a base role	The base role
Roles from two or more teams	The highest team role

Learn more about effective role resolution.

Remove or Revoke Base Access

Deny Access

To block a user or team from the base:

Click the role dropdown next to the member or team.
Select No Access.

Revoke Explicit Assignment

To remove a base-level role and use the workspace or team role again:

Click the role dropdown next to the member or team.
Select Inherit.

Use No Access to explicitly block access. Use Inherit to remove the base-level assignment and fall back to workspace or team role.

Availability

Teams are available on NocoDB Cloud (Business plan and above) and on licensed self-hosted deployments (Scale plan and above).

Roles and permissions