Outlook

The Outlook integration node in NocoDB workflows sends emails from a connected Microsoft Outlook account. Use this node to send automatic notifications, confirmations and other workflow emails through Outlook.

Outlook Send Email Node

Ask NocoAI

Copy a prompt, paste it into NocoAI in any base, and replace the words in [brackets] with your own.

When a record is added to [Leads], send them a welcome email from Outlook
When [Status] changes to [Approved], email [the requester] from Outlook
When an [interview] is scheduled, send [the candidate] an Outlook email with the details

Configuration

Setting	Description
Outlook Account	The connected Outlook account that sends the emails. You must configure at least one Outlook integration to use this node. For setup instructions, refer to Integrations.
To	One or more recipient email addresses. Use commas to separate the addresses.
Subject	The email subject. You can use static text and dynamic values from the workflow context.
Message	The email body. Write it in the rich text editor, with headings, lists, colors, alignment, and links with custom anchor text. You can insert dynamic fields from previous workflow nodes. NocoDB sends a formatted message as HTML with a plain-text copy.

How it works

The workflow reaches the Outlook node. The node composes the email from the configured subject and message.
NocoDB resolves the dynamic values at run time.
The selected Outlook account sends the email.
The workflow continues after the email is sent.

Use cases

Send approval or status notification emails.
Tell stakeholders about record updates or workflow events.
Send personalized emails with workflow data or AI-generated data.

Availability

Available on NocoDB cloud plus plan onwards and licensed on-premise deployments.