# Actions on Workflow

> Part of the NocoDB documentation (Workflows > Workflows). Index of all pages: https://nocodb.com/llms.txt. Any docs page is available as Markdown by adding `.md` to its URL.

URL: https://nocodb.com/docs/workflows/actions-on-workflow
Last updated: 2026-10-03

Rename, duplicate, delete, enable and disable a workflow in NocoDB.

Use the workflow context menu to manage your workflows. You can rename, duplicate, delete, enable and disable workflows.

<AskNocoAI>
  <Prompt>
    Which workflows does this base have, and what does each one do?
  </Prompt>

  <Prompt>
    Change the [workflow name] workflow so it also [emails the owner]
  </Prompt>

  <Prompt>
    Publish the [workflow name] workflow
  </Prompt>

  <Prompt>
    Explain step by step what the [workflow name] workflow does
  </Prompt>
</AskNocoAI>

### Rename workflow

To rename a workflow:

1. In the Workflows list, click the `...` actions button next to the workflow name.
2. Select `Rename workflow`.
3. Type a new name and confirm.

<img alt="Rename Workflow" src={__img0} placeholder="blur" />

### Duplicate workflow

To duplicate a workflow:

1. In the Workflows list, click the `...` actions button next to the workflow name.
2. Select `Duplicate workflow`.

NocoDB makes a copy of the workflow. The name of the copy starts with the prefix `Copy of`.

<img alt="Duplicate Workflow" src={__img1} placeholder="blur" />

### Delete workflow

To delete a workflow:

1. In the Workflows list, click the `...` actions button next to the workflow name.
2. Select `Delete workflow`.
3. Confirm the deletion.

<Callout type="warning">
  Deleted workflows cannot be restored.
</Callout>

<img alt="Delete Workflow" src={__img2} placeholder="blur" />

### Enable or disable workflow

An enabled workflow runs its triggers and actions as configured. To enable or disable a workflow, use the toggle button in the workflow toolbar.

<img alt="Enable Disable Workflow" src={__img3} placeholder="blur" />

A disabled workflow does not run, also when you run it manually. NocoDB can turn a workflow off for you, for example when it cannot read the schedule. Then the toolbar shows **Turned off** and the reason. Refer to [Handling failures](/docs/workflows/handling-failures).

### Pending workflow executions

When you publish changes to a workflow, some runs are possibly not complete yet. For example, they are paused, or they wait at a **Delay** or **Wait Until** node. Then NocoDB asks what to do with those runs.

<img alt="Pending Executions" src={__img4} placeholder="blur" />

**Available options**

| Option                                                  | Unfinished runs                              | New runs                                                                  |
| ------------------------------------------------------- | -------------------------------------------- | ------------------------------------------------------------------------- |
| **Let them finish using the version they started with** | Continue with the version they started with. | Use the changes that you publish. The changes apply **only to new runs**. |
| **Stop them**                                           | Are **stopped** and do not continue.         | Use the updated workflow.                                                 |

You can also stop, pause, resume or retry individual runs from the [execution logs](/docs/workflows/execution-logs#controlling-a-run).

### Workflow notes

Use workflow **notes** to document and explain the purpose of a workflow or of its steps. Notes are especially useful for complex workflows, team collaboration and future maintenance.

Notes show as colored annotation cards on the workflow canvas. They have no effect on execution.

<img alt="Workflow Notes" src={__img5} placeholder="blur" />

#### Add a note

To add a note:

1. On the floating toolbar of the workflow canvas, click the 📄 button.
2. Double-click the new note and type your text.

You can use notes to describe:

* What a trigger or action does
* Why a condition exists
* Business logic or verification criteria

#### Edit or delete a note

* To edit a note, click it.
* To remove a note from the workflow, click the 🗑️ button.

#### Formatting support

Notes support basic text formatting, such as **bold**, *italic* and underline. This makes important information easier to find.

<Callout type="info">
  Notes are purely informational and do not impact workflow execution or logic.
</Callout>

## Availability

* To use workflows, you must have the **Creator** role or a higher role in the base.

---

## Related pages

- [Create Workflow](https://nocodb.com/docs/workflows/create-workflow.md): Create a workflow in a NocoDB base and configure its trigger, action and flow nodes.
- [Workflow Folders](https://nocodb.com/docs/workflows/workflow-folders.md): Group workflows and scripts into folders in the Workflows sidebar, and read each workflow's status at a glance.
- [Execution Logs](https://nocodb.com/docs/workflows/execution-logs.md): Use execution logs in NocoDB to follow, stop, pause, resume and retry workflow runs.
- [Handling Failures](https://nocodb.com/docs/workflows/handling-failures.md): Retry failed workflow steps automatically in NocoDB, and find out what NocoDB does when a workflow run fails.